Conditions of Loan

The Traveling Exhibitions program of George Eastman House was begun in 1952 as a means of sharing the Museum’s renowned photographic collections with other institutions and their public.

The Exhibitions

George Eastman House traveling exhibitions contain original photographs and artifacts that require a high level of environmental controls and security. Some modern print or facsimile print exhibitions that have fewer restrictions are also available.

All exhibitions

• Are wall-ready: the photographs are matted with a minimum of 4-ply mat board, glazed with acrylic sheeting and framed, including hardware
• Include text and object labels supplied electronically

The photographs are matted with 4-ply mat board, glazed with Plexi-glas, and framed (generally, in black, Neilson No. 12, metal frames). The exhibitor is responsible for supplying the main exhibition title vinyl.

Length of Booking

Booking periods are six, eight, or twelve weeks depending on the exhibition. Schedules are adjustable and every effort will be made to accommodate your special needs.

Conditions of Loan

A signed contract is required of all exhibitors. A non-refundable deposit is required with signature of the contract.

The rental fee is payable, in full, four months prior to the exhibitor’s display dates. Written notice of cancellation by the borrowing institution is required six months prior to the scheduled opening dates of the exhibition or the full fee will be charged.

A certificate of fine art insurance for wall-to-wall coverage must be received by George Eastman House at least one month prior to shipment.

Shipping

Domestic exhibitors are responsible for round trip shipping arrangements and costs. International exhibitors are responsible for round trip shipping costs and customs fees. George Eastman House must be kept informed of all shipping arrangements so as to coordinate internal schedule and preparation. Shippers must be approved by George Eastman House prior to shipping.

If a courier is required, the exhibitor will be notified in advance of the contractual agreement.

Exhibitions are shipped either in poly crates that measure 42L x 31W x 28H inches (~107 x 79 x 67 centimeters) or wooden crates that measure approximately 45L x 22W x 35H inches (~114 x 56 x 89 centimeters). Each full crate weighs approximately 200 pounds.

Facility Requirements/Care of the Exhibition

The exhibitor is required to complete an American Association of Museums standard facility report form prior to finalizing the contract.

The exhibitor must agree to protect the objects in the exhibition from deleterious and threatening conditions, such as direct sunlight, precipitation, strong unfiltered illumination, and widely fluctuating and extreme conditions of temperature and humidity.

Photographs and other loaned items may not be displayed in lighting conditions exceeding either five (5) foot candles (~50 lux) or nine (9) foot candles (~100 lux) depending on the objects and the specifications listed in the contract.

Storage and display environments of 65-72°Fahrenheit (~18.3-22.2°Celsius) with no more than a ± 3°F (~2°C) fluctuation within a 24-hour period, and 35-50% relative humidity with no more than a ±5% fluctuation within a 24-hour period are required.

Traveling Exhibitions Contact