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Vice President for Development

Manager, Collection Data

Chief Registrar

PPCM Program Manager


Vice President for Development

Job Title: Vice President for Development

Reports To: Dr. Bruce Barnes, Ron and Donna Fielding Director of George Eastman House

Status: Full Time

Start Date: Immediately

GEORGE EASTMAN HOUSE is seeking an experienced professional to serve as its Vice-President for Development ("Development VP"). The roles will include developing and implementing a strategic plan to broaden its donor base, especially nationally and internationally; managing the Development Department; collaborating and coordinating with other museum departments; developing relationships with individuals, foundations and corporations who are current or prospective donors. The Development VP will report directly to Bruce Barnes, the Ron and Donna Fielding Director (CEO) of George Eastman House.

Institutional Overview: George Eastman House holds world-class collections of photographs, motion pictures, photographic and cinematic technology, and photographically illustrated books. The museum, established as an independent non-profit institution in 1947, is located at George Eastman's home and estate, a National Historic Landmark in Rochester, New York. The institution offers joint advanced degree programs (with the University of Rochester) in Film Preservation and in Photographic Preservation and Collection Management. George Eastman House has approximately 110 full-time and part-time employees.

Institutional Missions: The three key missions of George Eastman House are: (1) preserving and conserving our world-class collections, as well as George Eastman's historic house and gardens; (2) leadership in advancing the appreciation and understanding of these the fields of photography and cinema, with an emphasis on collaborations with major U.S. and international museums; and (3) serving the greater Rochester community.

Development Department Staff: The current Development Department consists of nine positions: VP of Development, manager of membership and individual giving (with two support staff), manager of institutional giving, grants officer, manager of special events, research assistant, and executive assistant.

Strategic Role

As head of the Development Department and one of the members of the museum's senior staff, the Development VP's essential roles will include working closely with the museum's Director, curators, other staff members, and trustees to envision, develop and implement strategies to advance the following objectives:

  • Broaden our donor base, with an emphasis on developing new national and international donors, as well as strengthening our local donor base.
  • Creation and development of an International Council and an Artists Council that would support the museum financially and through gifts to our collection.
  • Broaden our base of annual giving (operating) support among individuals, institutions, and governmental agencies.
  • Develop and execute a major gift campaign to build the institution's endowment and, potentially, expand or enhance museum facilities.
  • Collaborate with Director to develop and communicate the museum's strategic plans.
Operational Responsibilities
Donor development
  • Establish and build relationships with individuals and institutions to develop prospective donors.
  • Collaborate with Director on the development of donors and prospective donors.
  • Work with trustees and with curators and other staff members to identify prospective donors and sponsors for special projects and exhibitions.
  • Effectively steward individual and institutional donors.
  • Make gift requests independently, or with the Director, Trustees or curators, as the situation may require.
  • Collaborate with curatorial departments (i.e., Photography, Moving Images, Technology, Library, House, Gardens) in developing relationships with collectors and donors and in fundraising activities.
  • Supervise identification of, application for, and securing of grants and other funding for exhibitions, publications, collection research, and other projects.
  • Expand the 900 East Avenue Society, George Eastman House's planned giving society.
  • Supervise development efforts through support organizations, including the Eastman House Council.
  • Supervise development efforts through members' programs and fundraising events.
Trustee relationships
  • Build and maintain effective working relationships with members of the Board of Trustees and its committees, as well as Trustees Emeriti.
  • Enlist Trustees to participate actively in development activities.
  • Serve as staff lead for the Committee on Trustees and the Development Committee, and attend all meetings of the Finance and Executive Committees.
  • Provide quarterly reports to the Board of Trustees.
Donor communications and information
  • Create and oversee development of fundraising letters, proposals and presentations targeted to each audience.
  • Expand membership and improve member retention rate through onsite sales, upgrade appeals, online efforts, benefits programs, and lapsed-member campaigns.
  • Develop and oversee effective use and maintenance of donor database (Raiser's Edge).
Department management
  • Train, manage, supervise, and evaluate departmental staff members to achieve the goals of the department and George Eastman House.
  • Identify, recruit and hire new departmental staff members as necessary to further the goals of the department and George Eastman House.
  • Coordinate with Director and other departments to ensure alignment of the Development Department with the goals of George Eastman House.
  • Ensure that staff focuses on meeting key goals and on working cooperatively within and outside the Development department.
  • Plan, develop, implement, and manage approved Development department budgets and allocation of departmental resources.
Interdepartmental activities
  • Collaborate with Communications and Engagement Department to raise awareness and reputation of George Eastman House.
  • Serve as member of the Exhibitions Committee.
  • Participate as a stakeholder in development of George Eastman House's new website.
Other
  • Represent George Eastman House at community events and functions.
  • Develop productive relationships with peer professionals and institutions.
  • Other responsibilities and projects as assigned by the Director and/or Board of Trustees.
Minimum Qualifications
Education
  • Bachelor's degree required; Master's degree, preferred.
Work Experience
  • Must have at least eight years' experience in development role in a museum (preferred) or other not-for-profit cultural or educational organization.
  • Must have previous management and supervisory experience.
  • Must have experience working with trustees, patrons and community leaders.
  • Must have experience in securing support from diverse funding sources-individuals, foundations and corporations.
  • Must have experience in fundraising from a regionally diverse (ideally, national and international) donor base.
  • Must have demonstrated success in cultivating, soliciting, and securing annual operating support and major gifts.
  • Must have experience with professional museum principles, practices, and procedures.
  • Must have demonstrated accomplishments in fundraising.
  • Must have management and budgeting experience.
Personal Traits
  • Self-directed and highly motivated.
  • Team player with leadership ability.
  • Attention to detail.
  • Critical thinking and problem-solving.
  • Flexibility and adaptability.
  • Effective time management.
  • Maintain highest levels of confidentiality and discretion.
  • Understand and uphold highest ethical standards.
Skills and Abilities
  • Exemplary writing, speaking, and listening skills in English.
  • Ability to think rigorously and to communicate clearly and professionally.
  • Well-developed skills in public speaking.
  • Strong administrative, managerial, and mentoring skills.
  • Ability to interact comfortably with a variety of constituents.
  • Collegiality, diplomacy, and constructive interpersonal approach.
  • Demonstrated organizational planning, problem-solving, and teamwork.
  • Ability to manage and implement change.
  • Ability to manage, mentor and motivate staff while improving performance.
  • Ability to multitask and manage several projects simultaneously.
  • Demonstrated ability to complete projects within deadlines and budgets.
  • Ability to conceive, research, develop, and complete fundraising campaigns.
  • Willingness and ability to develop productive relationships with individuals, foundations and corporations.
  • Ability to develop and successfully manage annual and project budgets.
  • Experience developing grant proposals for foundation and government funding.
  • Proficiency in MS Word, Excel, and PowerPoint.
  • Experience with Raiser's Edge (preferred) and other donor databases.
Licenses and Certifications
  • Valid driver's license.
Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to perform successfully the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical demands: While performing the duties of this job, the employee is regularly required to sit, walk and stand; speak and hear both in person and by telephone. The employee is required to travel independently, both domestically and internationally, and in the communities served. The position occasionally requires speaking for an extended period of time.
  • Work Environment: Work will be performed in an office environment. Some overnight and longer travel is required. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually low to moderate.
How to Apply / Contact

To be considered for this position, please e-mail a cover letter and current curriculum vitae to Dr. Bruce Barnes, Ron and Donna Fielding Director, via e-mail to developmentsearch@geh.org, or via mail to George Eastman House, 900 East Avenue, Rochester, New York 14607. Submission of application and other communication via e mail is preferred.

George Eastman House is an Equal Opportunity Employer

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Manager, Collection Data

  • Reports To: Chief Registrar, "dotted line" to Director of Operations and Finance
  • Status: Full Time, Permanent
  • Start Date: Immediately

Overview:

Responsible for defining and documenting standards for management and usage of collection-related data throughout the George Eastman House (the "Museum") on a variety of digital platforms, including the collection information system (Gallery System's The Museum System-TMS), FileMakerPro databases, network fileshare and storage devices, and web images/assets. Responsible for working with the Museum Director, IT Department, Registrar's Department, and curatorial departments to ensure that standards are adhered to, workflow and setup of systems are efficient, and policies and procedures are followed consistently. Serves as the project co-manager for the TMS upgrade (TMS9.35SP4 to TMS2014) at the Museum, focusing on the functional and operational areas of the upgrade (working with the Director of IT, who will serve as the other project co-manager, focusing on the technical areas of the upgrade). Also functions as a bridge between museum departments and oversees in-house and public-access projects that utilize TMS, which functions as the centralized database of collection, exhibition, loan, and shipping information.

Major Duties:

1. Collections Information System (Gallery Systems' The Museum System (TMS)): System and Data Management

  • Serves as the empowered and authoritative functional and operational expert in the TMS system at the Museum, the head Power-User of TMS at the Museum, and the arbiter with respect to set up, changes, and all existing, new, or changed functionality in TMS:
    • In consultation with curators, Collection Manager, and the IT department, develops data and media standards, processing procedures, and terminology authorities in TMS in accordance with TMS vendor (Gallery Systems) and, when possible, national and international standards.
    • Monitors data and media standards, processing procedures, and terminology authorities within TMS on a periodic basis and keeps abreast of Museum, national and international standards.
    • Edits terminology and data on a periodic basis so that terminology and data is accurate, consistent, and according to Museum standards.
    • Serves as the project co-manager (in the functional/operational leadership role) for all TMS projects; with an IT department member serving as the other project co manager (in the technical leadership role), including the pending upgrade from TMS9.35SP4 to TMS2014.
    • Assists IT department with database system administration and ensuring the integrity of the data and data tables and user security profiles. Ensures proper database system administration procedures are followed.
    • Acts as liaison amongst IT department, other Museum staff and Gallery Systems, conveying questions and answers, and reporting system errors and requests for support and development. Ensures that the Museum's TMS concerns are documented, kept up to date, prioritized by importance, and communicated to staff and vendor in a timely manner.
    • Represents the Museum, with the IT department, at the TMS annual conference and related meetings on a regular basis.
    • Leads the Museum's strategic initiative to make its collections available to the general public via the Internet.
  • Manages all TMS training, guidance, support and system-use-supervision; serves as the head Power User at the Museum:
    • Documents proper procedures and standards for data entry, data retrieval and reporting. Develops, maintains, and updates User's Manual and training handouts. TMS user instructions are accurate, clear, and as comprehensive as time will allow.
    • Trains staff on TMS or coordinates vendor-training sessions. Monitors all Museum staff training progress, ensuring that trainees adhere to proper procedures and standards as outlined in TMS User's Manual.
    • Answers operational questions and resolves problems concerning data entry, retrieval, reporting, and attaching images in accordance with TMS standards and procedures.
  • Serves as the Crystal Report expert for TMS report designing, organizing, and writing
    • Defines naming convention and review standards for Crystal Reports on the network and within TMS; ensures that standards are understood and followed consistently and that reports are designed effectively.
    • Proactively makes suggestions to Museum staff for using Crystal Reports to facilitate their tasks.
    • Shares reports with other TMS users, assists other Museum staff in writing reports and pursues additional training opportunities in order to improve individual performance.

2. Other Digital Assets and Information Management

  • Serves as the empowered and authoritative expert for all collection-related data at the Museum, including defining and enforcing standards for digital assets, metadata, and related digital information.
    • Catalogs and documents all existing collection-related data, including digital images, on the network fileshare. Defines a Museum strategy and related procedures for organizing these data on the network (naming convention, folder structure, search/metadata standards, input into systems such as TMS, image size(s), etc.).
    • Catalogs and documents all existing digital files that relate to the Museum's collections on the network fileshare. Defines a Museum strategy and related procedures for organizing these on the network (naming convention, folder structure, search/meta-data standards, input into systems such as TMS).
    • Catalogs and documents all existing databases that house Museum collection data (e.g., FileMakerPro databases), including digital images. Defines a Museum strategy and related procedures for simplifying or consolidating these and for incorporation into systems such as TMS.

Supervision:

At the onset of the job, this position has no direct reports. There is a possibility that this position may assume management over others in the institution if/as the need arises.

Minimum Qualifications:

  • Bachelors' Degree (or equivalent) required; advanced degree preferred.
  • Must have project management experience including experience leading large and complex groups of people to deliver project goals on time and in budget. Project Management training/certification preferred (Project Management Institute, Six Sigma, etc.).
  • Must be able to communicate clearly, efficiently and effectively in spoken and written word. Must be able to write user and technical documentation for information systems and applications.
  • Should have at least 3 years working in a management or higher role at a museum; prefer this to be at an art museum OR Must have at least 3 years working as a consultant for museums; prefer this to be primarily with art museums and TMS, CRW or similar systems consulting
  • Must have both direct experience and real expertise working with TMS software, with TMS certification preferred.
  • Must have Crystal Report experience and expertise; prefer CRW certification and experience developing reports using TMS data.
  • Prefer experience in digital asset management systems (DAMS).
  • Prefer a person who has an interest in the fields photography and film.

To Apply:

To be considered for this position, please email a cover letter and current curriculum vitae to the attention of the Director of Operations and Finance, via email at collectiondatasearch@geh.org

George Eastman House is an Equal Opportunity Employer
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Chief Registrar

  • Department: Registrar's Office
  • Reports To: Bruce Barnes, The Ron and Donna Fielding Director
  • Status: Full Time

Overview:

The Chief Registrar serves as the leader of the Registrar's Office. The position directs staff and activities that are responsible for acquisitions, loans, collections care, and exhibition registration, as well as day-to-day management and care of the collections maintained by the George Eastman House. The position is integral to ensuring continuity of collections care and maintaining the highest standards in the stewardship of the Museum's collections. The Chief Registrar works collaboratively and effectively to promote the mission and goals of the Museum.

Responsibilities:

  • Provides leadership and direction for the Registrar's Office including setting long-range plans, goals, policies, and budgets for all aspects of the care of works of art in the collection or on loan to the George Eastman House.
  • Recruits, supervises, and manages performance of personnel, providing direction, leadership, and setting goals with each direct report for long-range plans, policies, and budgets as appropriate. Establishes a work environment that allows for open communication, professional growth, and retention of committed professional staff. Oversees the day to day activities of Registrar Office personnel.
  • Works in partnership with George Eastman House Curators, Conservators, and other departments of the Museum to ensure proper care, management and storage of the collections.
  • Assists and advises on recommendations and processes for proposed Acquisitions, Deaccessions, and Loans.
  • Provides oversight support of both incoming and outgoing loan activity, tour coordination and gifts.
  • Oversees proper packing and transport of collection and borrowed objects.
  • Coordinates, ensures and monitors proper levels of insurance coverage of the collection and loaned objects.
  • Completes and reviews legal contracts and tax forms relating to the collections.
  • Maintains compliance with US Federal and International shipping and acquisition laws.
  • Maintains The Museum System (TMS) and the Museum's collection files. Works with the Curators and other Museum personnel to ensure the database and files are up to date and accurate.
  • Develops and manages budgets.
  • Develops, advises upon and distributes collection management policies and procedures.
  • Prepares and provides thorough reports for presentation to George Eastman House Board members, CEO, Museum departments, etc.
  • Maintains formal and informal communications with scholars, board members and the public regarding George Eastman House collections.
  • Completes, directs, or assigns special projects as required.
  • Maintains active involvement in professional organizations and activities relevant to institutional priorities.
  • Adheres to Museum policies and supports management decisions in a positive, professional manner.
  • Conforms to the AAMD code of ethics governing the art museum profession.

Supervision:
Supervises three full-time employees. May supervise students, interns and volunteers as needed.

Technology/Equipment/Tools:
Personal computer with monitor, internet access, and a dedicated laser printer
Database interface software for TMS and DAM
Word processing software (MS Word); Spreadsheet software (MS Excel);
Image Processing software, (Adobe Photoshop), Presentation software (PowerPoint)
Email (MS Outlook), Skype video conference
Adobe Acrobat
Photocopier and scanner

Physical Activities:
The duties of this position require sitting, standing, walking, speaking, hearing, seeing, typing, and lifting (independently or with others).

Work Environment:
Work takes place in an office environment with moderate to light noise.

Education Requirements:
Advanced degree in museum studies or relevant field.

Experience Requirements:
A minimum of 5 years progressive supervisory experience of professional and support staff and experience with Art Museum Collection Management required.
Experience with a Collection Management system is required; experience with TMS preferred.
Familiarity with history of photography, fine art and museum discourse.
Experience in drafting and revising legal instruments and contractual agreements.
Thorough knowledge of registration methods and conservation terminology.
Ability to plan, develop, monitor, and manage significant detailed budgets and to analyze and compile budget reports, summaries and charts.
Analytical skills to read and interpret professional journals and governmental regulations.
Ability to write business correspondence, reports, and procedure manuals and respond to questions and present information effectively to the staff and museum professionals.
Knowledge of art law issues regarding legal importation and acquisition of works of art, in compliance with other GEH policies and AAMD.

Skills and Competencies Requirements:
Critical thinking; sound & logical judgment; attention to detail
Pragmatic approach; agility & adaptability in challenging circumstances
Resourcefulness and creativity in solving problems
Oral and written communication and interpersonal skills
Tact and brinkmanship in contractual and monetary negotiations
Time management; ability to manage multiple projects simultaneously
Leadership skills

Application Materials:

To be considered for this position, please email a cover letter and current curriculum vitae to the attention of the Director of the George Eastman House at chiefregistrarsearch@geh.org

George Eastman House is an Equal Opportunity Employer
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PPCM Program Manager

  • Department: Department of Photography
  • Reports To: Lisa Hostetler, Curator-in-Charge, Department of Photography
  • Status: Full Time, Monday - Friday. Some flexibility in hours may be necessary to work evenings and/or weekends for special events.
  • Posting Dates: August 19, 2014 - September 2, 2014

Overview:

Develop and oversee the implementation of the museum's Photographic Preservation and Collection Management (PPCM) Program, including syllabus construction, teaching, scheduling speakers, and all related activities. Facilitate student engagement with the museum's photography collection.

Responsibilities:

  • In consultation with the Curator-in-Charge, develop curriculum and conduct courses for PPCM.
  • Coordinate and schedule the Photography Department's activities related to the program.
  • Evaluate and grade students' work, projects, assignments, and exams.
  • Act as liaison with University of Rochester (U of R) faculty with regard to the program. Work closely with U of R faculty to ensure high-quality enrollment through recruitment and regular evaluation of the program.
  • Manage and control the PPCM's budgetary activity, including payment to outside lecturers/contractors as well as maintaining a log of income and expenses related to the program.
  • Establish and maintain contacts with potential students, current students, alumni, and other educational institutions. Administer student credentials.
  • Collaborate with the Curator-in-Charge in developing strategies for the overall growth of the program and in assigning projects to the students, based on the research priorities of the department.
  • Coordinate guest lecturers for courses; ensure all releases/agreements are in place. Record lectures and make available to students.
  • Schedule and attend student field trips related to the course curriculum.
  • Ensure that all student activities are consistent with the policies and procedures of the museum.
  • Provide assistance, support and mentoring to the PPCM students.
  • Manage the Photography Department's internship and docent training program.
  • Perform additional duties/projects as assigned by the curator-in-charge.

Education Requirements:
Advanced degree in the history of photography, art history, museum studies or related field.

Experience Requirements:

  • 3 - 5 years' experience in a museum photography collection.
  • Background in Education helpful.

Application Materials:

To be considered for this position, please email a cover letter and current curriculum vitae to the attention of Lisa Hostetler, Curator-in-Charge of the Department of Photography at lhostetler@geh.org

George Eastman House is an Equal Opportunity Employer
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